Last Updated: 03-05-2017

How to setup a distribution or security group with multiple owners

  1. Login to http://mail.office365.com as an Office 365 administrator
  2. Click Admin and then select Exchange - to open the Exchange admin center
  3. Click on recipients and then select groups from the top menu.
  4. Double click the distribution group you want to delegate management to or select the group and then click edit
  5. The distribution groups details window will be displayed, click on the ownership menu
  6. Click + to add the user who will be able to manage the distribution group
  7. In the select Owner dialog box, search for the user, then double click the users account so that then can be added, and then click Ok
  8. Back on the Group dialog box click save

          

How to Manage a distribution list

  1. Login to http://mail.office365.com with a user account who is an owner or administrator of a group
  2. Access the website - https://outlook.office365.com/ecp/
  3. In the Options page click on groups.
  4. The Groups page shows the Groups the user is a member of and the groups they are owners of
  5. In the groups I own, double click the group you want to manage or select the group and click the pencil to edit the group
  6. In the group details window, select membership
  7. The members of the group will be displayed - to remove a member from the group, select the user and click -
  8. To add users click +
  9. In the address book list, select the users you want to add to the group, by clicking on the + next to the user
  10. When all the users have been selected click Ok
  11. Back on the group details page click save

NOTE:

If Distribution rules are protected the user will not be able to edit distribution groups.

How to protect Distribution groups

Edit the default role assignment policy

  1. To edit the default role assignment policy, follow these steps:
  2. Sign in to the Office 365 portal as an admin, click Admin, and then click Exchange to open Exchange Admin Center.
  3. In the left navigation pane click permissions, and then click user roles.
  4. Double-click Default Role Assignment Policy.
  5. Click to clear the MyDistributionGroups check box and the MyDistributionGroupMembership check box.
  6. Click Save.

Create a new role assignment policy to allow some users access Distribution groups

  1. To create a role assignment policy, follow these steps:
  2. Sign in to the Office 365 portal as an admin, click Admin, and then click Exchange to open Exchange Admin Center.
  3. In the left navigation pane click Permissions, and then click user roles.
  4. Click on + to create a new role
  5. Give it a name Role Assignment Policy with Distribution groups
  6. Select all option except for the My Custom Apps
  7. Click On Save

Adding users to the new role assignment policy

  1. Login to Office 365 - and click Admin and select Exchange
  2. In the Exchange Admin Center
  3. In the left navigation pane click recipients and then click Mailboxes
  4. Double-click the mailbox to which you want to apply the policy.
  5. In the mailbox details window, expand Mailbox Features, and then in the Role assignment policy box, select the policy that you want to apply Role Assignment Policy with Distribution groups.
  6. Click Save.

  


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