Teams is a free and easy-to-use tool for video conference calls. It allows up to 100 people to converse, watch videos, view slides and share documents in real-time, making it a great platform for online discussion-based training sessions.

Here is a short 2 minute video which gives you an excellent overview of the basic features in Teams: Welcome to Microsoft Teams

Here’s what you need to know to hold a training or classroom session via Meetings:

Every participant needs a Microsoft Account

Everyone will need an Office 365 for Education account. If your organization runs its email through Office 365, you should be ready to have these accounts set up for students.

Your administrator will need to set up these accounts. Contact Schools ICT if you would like support on this.

What to tell your learners before the session

Schedule a session time with your learners, and let them know they will need to be signed into Teams with their Office account. They can do this by going to (You'll get best results with Teams using either Chrome or Edge as your web browser ) or they can download and start up the Teams app on Windows 10 PC, Android phone, iPhone, or iPad.

Let them know to expect a Meeting invitation in the chat feed for the team.

Audio and video

All participants will want to make sure their device is equipped with :

  • speakers
  • microphone
  • webcam

Most laptops, phones, and tablets come with these features built in. For better audio quality, you might want to use a set of headphones with a built-in microphone - the style that often comes as an accessory with smartphones.

Initial Teacher Set Up

Create a class team in Microsoft Teams

Class teams have unique permissions and features for teachers and students. As owners of the team, teachers assign and review work and create channels and files. Each class team is also linked to its own OneNote Class Notebook.

Within the team, students:

      • Collaborate in group work channels
      • Share files
      • Receive and Turn in assignments

      1. Select Teams in your left rail to view your teams.
      2. Select Join or create team  > Create a new team.
      3. Select Class as the team type.
      4. Enter a name and optional description for your class team, then select Next. For example: Ms. Jones, Class 2, or Ms. Gustyte, 3rd period, meets in room 301.
      5. Once you've created your class team, follow the steps to add your students and/or co-teachers as team members.

Add a student to a class team

Class teams currently support up to 200 students. To add a student, follow these instructions:

Tip: If you plan on adding a large number of students at once, consider making an Office 365 group for your class team and adding the group during this step.

      1. Navigate to the class team you'd like to add a student to, then select More options next to your class team.
      2. Select Add member.
      3. Select the Students tab.
      4. Type in the name of the student(s) and select Add.
      5. Select Close. 

Schedule a meeting with your team or class

Hold classes, staff collaboration meetings, or training over online meetings

  1. Click Meet now under the message box to start a live meeting in a channel.
  2. Type in title for your meeting if you want, then click the purple Meet now button to begin the video meeting.
  3. The feed will update anyone in the team that you have started a meeting and they will be able to join it. If not use the side panel to invite them.

Join a meeting

  1. Find the meeting invitation in the channel of your team. Click Join
  2. Double-check your audio and video input, turn on the camera, and unmute your microphone if you need to be heard.
  3. Select Join now to enter the meeting.

How to share your screen to the Class group:

  1. When you are hosting the webinar, the bottom toolbar has a ‘Share’ icon. Click the share icon to share your screen with the participants in the webinar.
  2. This will bring up some options including sharing PowerPoint presentations and a whiteboard:
  3. To share your screen go to the option ‘Screenshare’. This will share your desktop
  4. You then have some more options when sharing your screen. You can choose your whole screen, individual application window or even Chrome tab.