Last updated: 19-10-2018

This article will show you how you can make use of the OneDrive Sync client to easily transfer files from your local computer, or drive that are mapped to a server, into your OneDrive in Office 365, or a SharePoint library.

Locate the files that you want to transfer. These might be in your My Documents folder, your home folder on a server (e.g. H: drive) or just files on the C: drive of your computer.

Copy (or cut) the files you want to move.

copy file from local drive
Paste the files or folders into your OneDrive folder (top picture), or the SharePoint library that you are syncing (bottom picture).

paste file onedrive

 

paste file sharepoint

You'll see the files or folders appear in your OneDrive folder. To begin with they will have a 'two arrows in a circle' symbol indicating that they are synchronising - uploading to OneDrive in Office 365. file synchronising symbol

Once complete you will see a Status symbol of a 'green circle with a green tick'. which means the file is 'locally available'. That means it is cached and available offline, but it might be removed if free disk space gets low. Unless you have a computer that is particularly short of disk space, or you intend to sync a huge amount of files in the future it is likely these files will remain always available offline for you.

However, you can make them always available offline - see below

 If you see any files with a red cross, this means they cannot synchronise. This may be due to the file type. Each error will need investigating to determine why the file won't synchronise, but be aware there may be some files that you can't upload to Office 365.

file available offline symbol
If you want to make sure a file or folder is always available offline, right click the file and select Always keep on this device always keep on device

You will now see that the Status has changed to a solid green circle indicating "Always keep on this device". You will also see that there is a tick beside 'Always keep on this device' on the context menu. If you click Always keep on this device again it will clear that tick and the status will change to a clear green circle containing a green tick, meaning the file is 'locally available'. That means it is cached and available offline, but it might be removed if free disk space gets low.

If you want to make a file 'online only' again, click on Clear space. The status symbol will change to a blue outline of a cloud

clear space

 


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