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Security & Compliance
Last updated: 10-10-2018
What is Office Message Encryption?
Office Message Encryption (OME) lets you send encrypted e-mails from Office 365 Outlook. It is available to all schools as part of their standard Office 365 A1 subscription. This means that the ability to send encrypted e-mails is available to everyone in a school, not just those with specially assigned Egress licences. OME does not appear to have any adverse effect on the Egress encryption that is already in place on North Yorkshire school Office 365 tenancies.
What is Mobile Device Management for Office 365?
Mobile Device Management (MDM) for Office 365 can help you secure and manage mobile devices like iPhones, iPads, Android devices, and Windows Phones used by licensed Office 365 users in your organization. You can create mobile device management policies with settings that can help control access to your organization’s Office 365 email and documents for supported mobile devices and apps. If a device is lost or stolen, you can remotely wipe the device to remove sensitive organizational information. And what is more, this is all available as part of your school's standard Office 365 without the need to purchase any additional subscriptions or add-ons.
Office 365 has numerous Security and Compliance features that you can use to keep your data safe and comply with data privacy and governance regulations. Many of these features are available as standard, bundled into the free Office 365 Education subscription. Others are available at an extra cost, and can be easily added for those users that might need them. The tables below summarise the features that are available, along with a couple of extra features that aren't directly related to Office 365 Security and Compliance, but are worth mentioning in this conversation. Read on to find out more.
GDPR is looming large on the horizon, and it has probably got you reviewing how you handle personal data, in particular how you can better protect it from being lost or falling into the wrong hands. The risk of data being lost increases greatly when data is copied onto laptops or memory sticks and is then taken outside of the school. And if those laptops or memory sticks are not encrypted, then the chances of the data falling into the wrong hands increases as well. So what can you do to protect against such a disaster?
So you've decided to make the move to Office 365. But there is one question you might be asking. Is my data safe? Rest assured that Microsoft takes the safety of your data very seriously.
- Security - Office 365 uses a 'defence-in-depth' approach to provide industry-leading security for their datacentres and customer data. Microsoft also give you enterprise-grade user and administrative controls to further secure your data.
- Compliance - Microsoft's data processing agreement details the privacy, security, and handling of customer data, which helps you comply with local regulations. A specialist compliance team continuously tracks standards and regulations, to ensure that Office 365 stays up to date with any changes, for example GDPR.
- Privacy - When you entrust your data to Office 365, you remain the sole owner of that data: you retain the rights, title, and interest in the data you store in Office 365. Microsoft's policy is to not mine your data for advertising purposes or use your data except for purposes consistent with providing you cloud productivity services.